Outlook on the web

Before you begin

• Copy the latest formatted signature from Memo - Use Copy latest signature before pasting into your email client.
• Use a supported desktop browser for rich paste - Chrome, Safari, Firefox, or Edge usually preserve formatting best.

Steps

1. Step 1

   Copy your signature

   Select Copy latest signature in Memo.

2. Step 2

   Open Outlook on the web

   Open Outlook in a new tab and sign in.

3. Step 3

   Open Settings

   Select Settings, then Mail or Compose and reply depending on your tenant layout.

4. Step 4

   Open signature settings

   Find the signature editor under Compose and reply or Email signature.

5. Step 5

   Create or edit a signature

   Create a new signature or edit an existing one.

6. Step 6

   Paste your Memo signature

   Paste normally into the signature editor.

7. Step 7

   Confirm images and links

   Verify images, links, and spacing in the editor.

8. Step 8

   Choose defaults

   Set defaults for new messages and replies or forwards.

9. Step 9

   Save changes

   Save settings before leaving the page.

10. Step 10

    Send a test message

    Compose a new message and send it to yourself.

Known limitations

• Organization policies may restrict signatures - Some tenants disable personal signature editing or override signatures centrally.

Verification checklist

• Name appears correctly
• Role or title appears
• Logo or headshot appears
• Links remain clickable
• Spacing looks reasonable
• Banner appears if included
• Disclaimer appears if included
• No placeholder content remains

FAQ

Do I need a Memo account to follow this Outlook guide?

No. Create and export your signature for free in Memo Signature Studio, then follow these installation steps.

What if my signature looks different after paste?

Email clients often adjust spacing or fonts. Use paste verification in Signature Studio and check the troubleshooting section for your client.