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Reviewed July 2026

Gmail on desktop web

Follow these steps to install your Memo signature in Gmail on desktop web. Gmail may adjust spacing, proxy images, or apply account-specific defaults.

Before you begin

  • Copy the latest formatted signature from Memo - Use Copy latest signature before pasting into your email client.
  • Use a supported desktop browser for rich paste - Chrome, Safari, Firefox, or Edge usually preserve formatting best.

Steps

  1. Step 1

    Copy your signature

    Select Copy latest signature in Memo.

  2. Step 2

    Open Gmail

    Open Gmail in a new tab and sign in to the correct account.

  3. Step 3

    Open Settings

    Select the gear icon, then See all settings.

  4. Step 4

    Open the General tab

    Stay on the General tab if Gmail opens settings elsewhere.

  5. Step 5

    Find Signatures

    Scroll to the Signature section under General.

  6. Step 6

    Create a signature

    Select Create new and name the signature.

  7. Step 7

    Paste your Memo signature

    Click inside the signature editor and paste normally. Do not use paste without formatting.

  8. Step 8

    Confirm images and links

    Check that images, links, and spacing look reasonable in the editor.

  9. Step 9

    Choose defaults

    Set defaults for new emails and replies for each sending address if needed.

  10. Step 10

    Save changes

    Scroll to the bottom of settings and select Save changes.

  11. Step 11

    Compose a test message

    Open a new message and confirm the signature appears.

  12. Step 12

    Send a test to yourself

    Send the message and compare the received result to Memo preview.

Known limitations

  • Mobile Gmail may differ - Gmail mobile often uses the signature configured in Gmail settings on desktop. Install on desktop first, then confirm mobile behavior.
  • Gmail may proxy remote images - Images may require loading permission or appear through Google image proxies.

Verification checklist

  • Name appears correctly
  • Role or title appears
  • Logo or headshot appears
  • Links remain clickable
  • Spacing looks reasonable
  • Banner appears if included
  • Disclaimer appears if included
  • No placeholder content remains

FAQ

Do I need a Memo account to follow this Gmail guide?
No. Create and export your signature for free in Memo Signature Studio, then follow these installation steps.
What if my signature looks different after paste?
Email clients often adjust spacing or fonts. Use paste verification in Signature Studio and check the troubleshooting section for your client.
Use the free signature generator